E-payslips

Payslips are provided electronically via the secure website ePay.

Payslip information is uploaded to the website every month, where it can be viewed as a PDF file. Employees can choose to receive email alerts when their monthly payslip is ready to view.

Use the link below to be directed to the relevant ePay website:

Maintained schools

Academies

Latest news: P45s are changing soon

From August 2017, P45s will be available online employee’s individual ePay accounts.

If a member of staff leaves your employment after this date, they will no longer be sent a paper version of their P45. We’re enhancing the ePay system so that we can provide electronic P45 documents instead.

Introducing electronic P45s will give individuals greater access to this information because they will be able to view and download it from any device with access to the Internet, at home or work. This includes their own personal devices. By saving an electronic copy on their personal device, they will be able to access the document easily when starting future employment.

Moving P45s online will also provide better security, ensuring that personal data is kept confidential by using a secure website to store this information. It also reduces the potential risks of documents getting lost in the post or being sent to the wrong postal address.

If you have a member of staff with a disability, medical condition, visual impairment, or an accessibility issue that affects them using the ePay website, and they have an exception in place, they will automatically receive a paper P45 should they leave your employment.

If any of the above apply, they can submit an application for an exception – please request a form by calling the Payroll Team on 01273 337400 or emailing escc.payroll@sesharedservices.org.uk. Each case will be assessed on the circumstances of the individual, and in line with the Exception policy.

Like the current electronic payslips, the P45 information will remain available on the ePay website for 90 days after leaving employment.



E Payslips User Guide Maintained School

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E Payslips User Guide Academy

Download pdf (396.95 KB)

Accessing e-payslips

  • The site will hold the current financial year payslip data, plus the previous five years – giving staff six years of information to view.
  • P60s are also provided electronically through the same website.
  • All members of staff are issued instructions on how to set up a user account, via email or letter within the first month of starting employment.
  • The username and password provided are both case sensitive. If they are experiencing problems logging in with the initial details provided, please check they have used the correct case.
  • Staff will be notified by email when their payslip is ready to view, and it will contain a link to the website to access the information, at least three working days before pay day. If they are not in receipt of the email and would like to receive a monthly notification, they will need to simply log into ePay and enter their email address under 'My Details' section.

Exception policy

  • If a member of staff has a disability, medical condition, visual impairment, or accessibility issue that affects them from using the ePayslip website, paper payslips are able to be provided.
  • Each case will be assessed dependent on the circumstances of the individual, and in line with the Exception policy.
  • Please arrange for the exception application form to be completed, to request for a member of staff to receive their payslips in paper format.

Electronic Payslips Exception Policy

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After leaving employment

  • Pay information will remain available on the website after an individual leaves employment. Their log in details will remain the same.
  • If they no longer wish to use this website after leaving they can download the payslip and P60 information onto their own computer or device.

Benefits

Providing payslips electronically has a number of benefits:

  • Improved data security – your personal pay information is safe, securely password protected and no longer circulated in the postal system.
  • Saving money – the cost per payslip was more than halved, from 19p to 7p. We expect to save £56,000 over four years.
  • Reduced environmental impact – using e-payslips cuts the amount of paper we use.
  • Improved access – staff can access their pay information at work or home, especially useful for staff on maternity leave and who work term-time only for example.
  • Duplicate payslips – staff will no longer need to pay if they need a duplicate payslip.

Contact Information

MyHelpdesk

Email: myhelpdeskfinance@surreycc.gov.uk